Contractual Agreement:
ENTIRE AGREEMENT:
Our terms and conditions supersede all prior and simultaneous agreements between the parties in both verbal and written communication.
The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties wish to waive or alter one provision of this agreement, that does not mean that any other provision is also waived. DIGITALDAVE Photography reserves the right to change, modify these terms and conditions at any time without prior notice.
COPYRIGHT
DigitalDave Photography is the author of the commissioned work, photo and/or video, and shall remain the owner of the copyright.
DIGITALDAVE Photography may publish photos/videos on their website, Facebook Page and any other social media site they feel fit for advertising purposes.
The CLIENT must obtain written permission or potentially compensate DIGITALDAVE Photography prior to an event/project where the CLIENT, the CLIENT’s friends, businesses or relatives publish or sell the photographs for profit.
Any photo/video manipulation, editing, filters, music or any customisation whatsoever added to DigitalDave Photography’s photos/ videos by the CLIENT or third party is prohibited.
All images/video footage are the sole property of DigitalDave Photography and will not be released until fully paid.
ADDITIONAL TIME
It is not uncommon for events/projects to go on longer than planned/quoted.
Additional overtime fees will be charged at £100.00 for each additional hour.
Written acknowledgement is needed and payment will be made prior to the commencing of the photography services.
Should the event start late due to any reason whatsoever, DIGITALDAVE Photography will not be held liable for any photographs/ footage not taken and the quoted ending time still remains the same.
IMAGERY STANDARDS
The CLIENT agrees to not hold DIGITALDAVE Photography liable for any missed photographic opportunities due to key individuals failure to be present or to co-operate, or due to details not revealed to DIGITALDAVE Photography.
DIGITALDAVE Photography will not be held responsible for any unsatisfactory photographs/footage due to guest’s (or any other) flash/ lighting or photographic equipment interference, limits of camera equipment; or any unsatisfactory photographs/footage due to any other cause outside of DIGITALDAVE Photography’s control.
Due to the events and proceedings of the day, DIGITALDAVE Photography cannot guarantee each and every action/proceeding will be photographed/filmed, however every precaution will be taken to minimize the risk of possible missed moments.
In order to ensure we get good pictures/footage, we may do several shots of the same thing using different cameras/lenses, poses and lighting. We cannot guarantee a certain amount of photos/length of footage, however we try to obtain a reasonable amount of final retouched images/footage. We are providing a large selection of the best photos/footage on the day; it is the decision of DIGITALDAVE Photography which final images are supplied.
The CLIENT must understand that poorly lit areas/venues/rooms may result in “not perfect” images, however DIGITALDAVE Photography will take every precaution to utilise professional cameras coupled with fast focusing lenses and flash. If allowed by poorly lit areas to try and eliminate any potential blurred images etc.
RAW IMAGES/VIDEO FOOTAGE
RAW images/video footage will not be supplied, larger corporates may request raw files, however this will occur additional charges.
DIGITALDAVE Photography does not guarantee that we will keep all raw images/video footage, as this cost is our own and is not calculated into quoted jobs unless stipulated/requested.
However, all final video edits are kept and all necessary precautions are taken to keep the video edit safe and secure, however DIGITALDAVE Photography will not be held liable for any loss of previous edits/images/footage.
The CLIENT understands it is their responsibility to make sure their supplied final images/video edit is kept safe at their own cost and risk.
The CLIENT also understands that the request of previously captured images/footage for repurposing will incur an archive fee as well as an editing fee.
DELIVERY
This type of process takes time and good imagery/video edits cannot be rushed. DIGITALDAVE Photography will always strive to get images/video edits out as soon as possible. The below are basic waiting times for each genre and are all season dependent, unless stated otherwise on your quotation/invoice, however these are an average:
Weddings – 10 to 14 weeks
Events – 2 to 6 weeks
Engagement/Couple sessions – 2 to 4 weeks
Corporates/Products – 2 to 6 weeks
The CLIENT understands that trying to copy/mimic previously seen images/footage will take longer than expected, it will also disrupt the flow of the photographer. DIGITALDAVE Photography will not be held liable for any loss of quantity/quality of images.
If the CLIENT wants the edits sooner than the estimated period, an Express Edit fee is optional and will be quoted accordingly based on the project. If the CLIENT does not opt for the Express Edit option, their project will follow the above delivery times.
DIGITALDAVE Photography will not entertain any queries on ‘when edits will be completed’. The CLIENT understands that constant queries on projects and edits will hinder the editing time as multiple clients will often contact DIGITALDAVE Photography for edits.
All edits will be supplied on Google Drive unless stipulated otherwise.
CO-OPERATION AND SHOOTING TIME
The CLIENT agrees to a positive co-operation and communication for the best results possible within the definition of this agreement. DIGITALDAVE Photography is not liable for individuals who do not co-operate or those not present during all photography/ filming sessions, nor for missed photos/images due to details not given/revealed to the photographer.
DIGITALDAVE Photography will not be held accountable for not photographing/filming desired people if there is no one to assist in identifying or gathering people for photographs.
We recommend an individual with a strong personality and voice who can gather groups, family, individuals or key people.
Photographs/Footage will be taken to illustrate the event/proceedings through the eyes of DIGITALDAVE Photography. Thus, unreasonable monitoring of what is being captured will upset the flow and ideas of photography/videography and DIGITALDAVE Photography will not be held liable for the quality, look and feel of any photographs.
HOUSE RULES
DIGITALDAVE Photography is limited by the guidelines of the ceremony official or the reception/venue site management. Negotiations with the officials for moderation of guidelines is the CLIENT’s responsibility. If we are restricted, we will not take responsibility for missing images.
DIGITALDAVE Photography will offer technical recommendations only. We will do our best to accommodate any request within reasonable terms, and we will also make suggestions and provide direction if necessary or asked.
It is understood the photographer will act as the sole and exclusive wedding photographer. Flashes from guests’ cameras may ruin shots taken by the photographer, the clients acknowledge that these instances may occur and the photographer takes no responsibility if and when this may occur. Time constraints and the need for subjects to pay attention to the photographer, the photographer shall be the sole professional still photographer at the venue/s specified.
DigitalDave Photography can and will not be responsible for missing images due to guests interrupting our work flow.
SPECIAL REQUESTS
Any special requests must be sent to info@digitaldavephotroaphy.co.uk
A rundown of the day must be sent within 2 weeks before the wedding.
MEAL
If the coverage of your shoot/event is 4 hours or longer, food must be supplied as well as seating arrangements.
A bar meal is required, while you have your meal, we will have ours, due to venders not selling food at wedding meal times or being fully booked.
EXTRAS
If you have singing waiters/entertainers/speeches at the same time as your meal this will have an additional £100 fee to be captured – this is when we have a meal, charge batteries & simply have some down time. So, anything you want captured during this time means – no break/food.
LIMITS OF LIABILITY
It is further understood that in the unlikely event the photographer/videographer is injured or becomes too ill to capture the event/project. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package.
In addition, if any equipment (i.e. camera equipment, memory cards, hard drives, computers, backups, flash equipment and other related equipment) is lost, damaged, stolen or damaged in any way including by fire or any act of God, DIGITALDAVE Photography will not be held liable. All necessary precautions to recover data/images will be taken however it is not guaranteed that DIGITALDAVE Photography will be able to recover what is lost.
The CLIENT agrees that on the day of the shoot, a safe area for the storage of camera gear will be supplied, if not, DIGITALDAVE Photography must be notified 72 hours prior to the shoot in order to arrange, and quote for an additional assistant.
Lighting is a crucial part of photography/film making, many venues, guest houses and other areas where events take place are often poorly lit. DIGITALDAVE Photography will do their utmost best to maintain a high-quality image however we will not be liable for poorly lit rooms, thatch roofs, venues or images. In addition, any act of God including rain, wind, lightning etc. we cannot guarantee and are not liable for limited or unsatisfactory images however DIGITALDAVE Photography will take the necessary steps to try and produce satisfactory images.
ALBUMS, PRINTS, POST WORK
Album design is of DIGITALDAVE Photography’s choice based on images used. The CLIENT must state in writing within one week after the wedding if any guests/persons must not be included in the album. DIGITALDAVE Photography will only select images that suit the design of the book and DIGITALDAVE Photography will not be held liable for any reprints due to design. If the CLIENT wishes to change images or design, an additional cost will be quoted first, the CLIENT would need to pay the outstanding quote prior to seeing a new proof.
Any printing errors will be taken up with the printers and will not be at the CLIENT’s cost.
If you add an album onto your package when booking you will have 8 weeks turn over – this turn over starts from the day we receive the numbered images for the album process to begin. When you receive your full gallery, you have 8 weeks to give me the file numbers for your album, the sooner you give me the numbers, the sooner we can process the album.
Please note we will not chase up clients for these file numbers.
If you haven’t selected your images after 1 year from receiving your full gallery then the original price will no longer be guaranteed as each year companies/inflation and taxes alter the pricing for albums. Any additional cost will be client’s responsibility. We will not pay extra for any delays.
We provide a mixture of colour, black and white and possible various effects depending on the type of event for photos. Additional fees may apply after both parties agreement for odd digital manipulation of photos (changing parts of a photo to certain special requests).
DIGITALDAVE Photography will view and retouch each image individually to ensure cropping, style, colour, shadows and various standard retouching processes that make up the quality of work. DIGITALDAVE Photography will take all necessary steps to ensure colour matching, however DIGITALDAVE Photography will not be held liable due to exact colour matching on images as it is sometimes impossible to capture on camera the exact colours as seen by the human eye.
Video work will be colour graded to resemble the best possible lighting solution captured on the day, or colour graded to a style.
If a proper brief/script of the project/final edit is not supplied before the project is captured, DIGITALDAVE Photography will use their own discretion/creative freedom to finish the project.
Any form of retouching, changes to a final edit etc will then be charged accordingly.
This also applies to music, voice overs, on-screen text, font etc.
GENERAL
If your venue/location does not have mobile phone signal and or WIFI, DIGITALDAVE Photography must be notified prior. Failure to do so could result in livestreaming services being cancelled.
REFERRAL SCHEME
Do you know someone else who is getting married?
If you refer another client to DigitalDave Photography for wedding photography and they book me for their wedding date, you can receive a £25 voucher. Each client you refer will earn another voucher.
HOW TO CLAIM YOUR FREE £25 VOUCHER. . .
When you refer a friend to me, ensure they mention you by full name when asked how they heard about me. Upon booking with me, we will contact you to send you, your free voucher. So, recommend your friends to me and each one who books with me will gain you another voucher.
RETAINER/BOOKING FEE
All fees, services and products are inclusive of VAT.
A retainer/booking fee of £250 along with a signed contract will secure your booking.
Full balance must be paid 1 month before your wedding date.
The booking/retainer fee secures the time and services of the photographer for the wedding and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. Weddings that must be postponed to a later date will retain the fees as long as the photographer can reschedule for the new date and time but may be subject to a further deposit.
A non-refundable retainer/booking fee of £250 of the quoted amount will secure the photography/video services for the client’s specified event date. The retainer of £250 along with a signed contract will secure your booking, failing either of these means the date will remain advertised as available.
In the event of the CLIENT’s cancellation, the booking fee is non-refundable.
If DIGITALDAVE Photography is cancelling the event due to unexpected critical reasons, the full amount will be refunded.
Payment should be transferred to the following bank account:
Account Name: DIGITALDAVE PHOTOGRAPHY
Sort Code: –
Account Number: –
Reference: Name and Date of Event
FEES
Some travel expenses may apply if your wedding is further than 50 miles from Glasgow city centre, or your wedding is outside of the U.K.
Accommodation may also be required if travel expenses apply and is not included within the photographers’ fees.
Please contact us for more informational and for a full quote.
By not paying the balance 1 month prior to your day, this may lead to your shoot being cancelled.
• The first invoice is due upon booking, £250 retainer
• The second invoice is 6 months before the wedding,
• And the final payment 1 month before the wedding.
Each invoice is 50% of the quoted amount (although if you want to make any changes, we can adjust the final invoice). Any and all alterations to the stated payment schedule must be agreed upon beforehand. If a couple books within 6 months of the wedding, then the first and second invoice will be paid upon booking.
• Full payment for the services of DIGITALDAVE Photography is due to reflect in the above account 1 month before the event date, if the amount does not reflect in the account 1 calendar month prior, you will forfeit your event date and need to re-book. Unless prior arrangements have been made, agreed upon and signed.
• Any delivery/special shipping costs of the final goods will be paid for by the CLIENT